- Read and understand the guidelines.
- The Intent to Apply is due on December 2, 2021. This is required and nonbinding.
- Prepare your application by gathering the following information.
- Complete and submit the application form by Wednesday, February 2, 2022. A link to a pre-filled application form specific to your organization will be sent to you.
Arts Midwest staff will be available to receive phone calls and respond to emails until 5:00pm on February 2, 2022, and will be checking email periodically in the evening at [email protected]. The application form will be accessible until midnight.
- All of the application contents are below, including all formatted documents that will need to be completed and uploaded. Prepare, share with team members, and revise.
- The application system will NOT auto-save your work, so some applicants may wish to work in another document and paste your answers once written. You will type your application into the text boxes online.
- Character counts include letters, numbers, spaces, and paragraph breaks. There is no formatting (bold, italics, or bullet points). Do not include links in narrative text fields. Close all documents before uploading into the form.
- Arts Midwest staff does not review drafts. If you would like guidance with the contents of your application, please contact Christy Dickinson, senior program director, at 612.238.8019.
General information to provide
After you complete the intent to apply a link to your application will be provided to you and some of the information below will be prefilled. We ask that you review it and make any necessary edits.
- Applicant’s legal name, mailing address, physical address, contact person for details of engagement and official grant communications, company’s website (provided to advisory panel), and DUNS number.
Project information to be provided by applicant:
- Diversity, equity, and inclusion statement (1,000 character count): This statement should address the company’s commitment to diversity, equity, and inclusion.
- Project summary (500 character count): This brief summary should be an overview of the proposed educational project for youths in the justice system.
- Age of youths to be reach.
- Geographic area(s) of the schools you plan to reach.
- Projected number of youths to be reached.
- The number of teaching artists, staff, or personnel involved.
The artistic excellence and merit of the project
Please provide as many details as possible at the time of the application. This information is shared confidentially with the advisory panel. Focus your responses to the following as they relate to the specific program(s) and activities that will be conducted with youths in the juvenile justice system that are part of this proposal and not the company’s educational programs overall.
1. Description of education programming exploring Shakespeare’s text (4,000 character count)
a. Describe, in detail, the content of each of the educational programming activities, such as theater games, improv, discussion, text work, etc.
b. Explain how these activities will illuminate Shakespeare’s text and address his work in modern context.
c. Describe where the programming will take place, how often (i.e. 2 days a week for 2 hours) and the frequency (i.e. number of weeks) of contact with this targeted population over a significant number of visits.
d. Share if your organization includes previously incarcerated in the design, planning, or implementation of the project.
2. Education/program director’s statement (one-page PDF upload)
a. Discuss your company’s mission and goals in relation to this educational programming and Shakespeare in American Communities: Juvenile Justice.
b. Explain the connection of these educational activities to Shakespeare.
c. Describe how the youths will benefit from participating in this educational programming.
The feasibility to work with the justice system
1. Description of feasibility and ability (4,000 character count)
a. Explain the methods used to communicate with these facilities, including how you invite them to participate and how you keep them engaged throughout the project.
b. Describe the types of juvenile facilities or detention centers, educational schools/programs specifically for juvenile offenders or incarcerated youths, court-appointed programs, short- or long-term treatment centers, or transitions centers you propose to partner with to reach youths.
c. Explain if the youths’ participation is voluntary, court-appointed, assigned by facility, etc.
d. Describe your organization’s ability to provide or adapt programming to reach juvenile offenders.
e. Explain how your organization is able to adapt programming to the practical barriers of partnering with the justice system.
2. A letter of commitment (one page PDF upload)
This letter should be from a facility, center, or program within the juvenile justice system referencing their commitment to partnering with your organization and, if applicable, their past relationship with your organization and your capacity to conduct theater education programming for this target population.
The capacity and ability to carry out the project
1. Description of organization (4,000 character count)
a. Provide a brief description of your organization’s two years’ experience of partnering with the justice system.
b. Describe the scope of your theater education programs with an emphasis on why you reach out to populations within the justice system.
c. Explain the qualifications of the teaching artists, staff, or personnel who will work with the youths.
d. Describe the organization’s achievements, including institutional advances/initiatives, major awards, grants, etc. as it pertains to this work.
2. Relevant biographies (4,000 character count)
a. Provide brief biographies of the teaching artists, staff, or personnel who will lead these activities.
3. Resilience plan (4,000 character count)
a. Provide a brief description of how your organization is responding to meet the challenges of a transformed world.
b. Explain how your organization has the ability the pivot the proposed project in response to future circumstances.
4. Organizational budgets (formatted spreadsheet upload)
Use the formatted spreadsheet below to provide your company’s overall budgets for the recently completed and current fiscal years. Provide notes about any accumulated deficit, a change of 10% or more than one year to the next or additional information that would be helpful to the advisory panel’s understanding of the company’s financial situation. These budgets are used to assess the financial stability and fiscal responsibility of the organization.
If your theater company is applying to the Schools program, this is the same Organizational Budgets spreadsheet and you will also need to upload it to this application.
5. Proposed project budget (formatted spreadsheet upload)
Use the formatted spreadsheet below to provide only the expenses and revenues directly related to the performances and educational activities that are part of this proposal and incurred during the programming period from August 1, 2022, and July 31, 2023. We recommend comparing the details of the budget to figures provided in the narrative responses to ensure there are no inconsistencies, such as the number of performances, educational activities, schools, and artists.
a. In revenue in the grant request, insert the amount of your organization’s request that must be $15,000 to $25,000.
b. This grant award does not require a 1 to 1 match with nonfederal funds.
c. The total project expenses and revenues must be equal to or greater than the grant request.
d. Facilities subsidies and reduced fees may not be included in total expenses or revenues. If your organization’s strategy to reach youths includes ticket subsidies or reduced fees, the advisory panel will expect the details of these costs to be indicated in the section at the bottom of the budget. If you mention free, subsidized, or reduced fees in your proposal descriptions, the advisory panel will look at this section of the budget to verify it.