Home Programs Shakespeare in American Communities Prepare your application: Juvenile Justice

Prepare your application: Juvenile Justice

  1. Read and understand the guidelines.
  2. The Intent to Apply was due on December 6, 2019. If you submitted an intent, you will receive an email with an unique link that will be pre-filled with information we have on file for your company.
  3. Prepare your application by gathering the following information.
  4. Complete and submit the application form by Wednesday, February 12, 2020. A link to a pre-filled application form specific to your organization for those who sent the required intent.
  • There is not an option to save and return to the application form.
  • All of the application contents are below, including all formatted documents that will need to be completed and uploaded. Prepare, share with team members, and revise.
  • Copy and paste narrative response from a Word document or text-based program (character count includes spaces). No italics, bold, underline, or bullets will be accepted.
  • Close all documents before uploading into the form.

Arts Midwest staff does not review drafts. If you would like guidance with the contents of your application, please contact Christy Dickinson, senior program director, at 612.238.8019.

Arts Midwest staff will be in the office to receive phone calls and respond to emails until 5:00pm Central Time on February 12th, 2020, and will be checking email periodically in the evening at [email protected]. The application form will be accessible until midnight.

General information

Once you enter the Case number in the application form, some of the information below will be prefilled. We ask that you review it and make any necessary edits.

  1. Applicant’s legal name, street, and physical address, contact person for details of engagement and official grant communications, DUNS number, and an “active” registration in SAM.gov.
  2. Diversity, equity, and inclusion statement (1,000 character count): This statement should address the organization’s commitment to diversity, equity, and inclusion.
  3. Project summary (500 character count): This brief summary should be an overview of the proposed educational project for youths in the justice system.
  4. Age of youths to be reached.
  5. Geographic area(s) you plan to reach
  6. Projected number of youths to be reached
  7. The number of teaching artists, staff or personnel involved
  8. Federal tax-exempt status documentation either IRS 501c(3) determination letter or if a unit of state or local government, documentation of your organization’s Federal (not state) tax-exempt status or Federally recognized tribal community or tribe. This document will be uploaded. If your organization applied for the 2018-2019 season, you do not need to provide this document since one is on file.

The artistic excellence and merit of the project

Please provide as many details as possible at the time of the application. This information is shared confidentially with the advisory panel. Focus your responses to the following as they relate to the specific program(s) and activities that will be conducted with youths in the juvenile justice system that are part of this proposal and not the company’s educational programs overall.

  1. Description of education programming exploring Shakespeare’s text (4,000 character count)

  2. a. Describe, in detail, the content of each of the educational programming activities.
    b. Explain how these activities will illuminate Shakespeare’s text for these youths.
    c. Describe where the programming will take place and the frequency of contact with this targeted population over a significant number of visits.

  3. Education/program director’s statement (one-page PDF upload)

  4. a. Discuss your company’s mission and goals in relation to this educational programming and Shakespeare in American Communities: Juvenile Justice.
    b. Explain the connection of these educational activities to Shakespeare.
    c. Describe how the youths will benefit from participating in this educational programming.

The feasibility to work with the justice system

  1. Description of feasibility and ability (4,000 character count)

  2. a. Explain the methods used to communicate with these facilities, including how you invite them to participate and how you keep them engaged throughout the project.
    b. Describe the types of juvenile facilities or detention centers, educational schools/programs specifically for juvenile offenders or incarcerated youths, court-appointed programs, short- or long-term treatment centers, or transitions centers you propose to partner with to reach youths.
    c. Describe your organization’s ability to provide or adapt programming to reach juvenile offenders.
    d. Explain how your organization is able to adapt programming to the practical barriers of partnering with the justice system.

  3. A letter of commitment (one page PDF upload)

  4. This letter should be from a facility, center, or program within the juvenile justice system referencing their commitment to partnering with your organization and, if applicable, their past relationship with your organization and your capacity to conduct theater education programming for this target population.

The capacity and ability to carry out the project

  1. Description of organization (4,000 character count)

  2. a. Describe a brief description of your organization’s two years’ experience of partnering with the justice system.
    b. Describe the scope of your theater education programs with an emphasis on why you reach out to populations within the justice system.
    c. Explain the qualifications of the teaching artists, staff, or personnel who will work with the youths.
    d. Describe the organization’s achievements, including institutional advances/initiatives, major awards, grants, etc. as it pertains to this work.

  3. Relevant biographies (4,000 character count)

  4. a. Provide brief biographies of the teaching artists, staff, or personnel who will lead these activities.

  5. Organizational budgets (formatted spreadsheet upload)

  6. Use the formatted spreadsheet below to provide your company’s overall budgets for the recently completed and current fiscal years. Provide notes about any accumulated deficit, a change of 10% or more than one year to the next or additional information that would be helpful to the advisory panel’s understanding of the company’s financial situation. These budgets are used to assess the financial stability and fiscal responsibility of the organization.

    If your theater company is applying to the Schools program, this is the same Organizational Budgets spreadsheet and you will also need to upload it to this application.

    Download and complete the one-page Organizational Budgets spreadsheet

  7. Project budget (formatted spreadsheet upload)

  8. Use the formatted spreadsheet below to provide only the expenses and revenues directly related to the performances and educational activities that are part of this proposal and incurred during the programming period from August 1, 2020, and July 31, 2021. We recommend comparing the details of the budget to figures provided in the narrative responses to ensure there are no inconsistencies, such as the number of performances, educational activities, schools, and artists.

    a. In revenue in the grant request, insert the amount of your organization’s request that must be $20,000 to $25,000.
    b. This grant award does not require a 1 to 1 match with nonfederal funds.
    c. The total project expenses and revenues must be equal to or greater than the grant request.
    d. In-kind (tickets subsidies and reduced fees) may not be included in total expenses or revenues. If your organization’s strategy to include subsidies, reduced fees, or other in-kind, the advisory panel will expect the details of these costs to be indicated in the in-kind contributions area at the bottom of the budget. If you mention free, subsidized, or reduce fees in your proposal, the advisory panel will look at this section of the budget to verify it.

    Download and complete the Project Budget Excel spreadsheet