Home Programs Arts Midwest Conference 2021 Arts Midwest Online Conference Attendee Agreements

2021 Arts Midwest Online Conference Attendee Agreements

Arts Midwest seeks to facilitate the highest quality Conference and to achieve that objective, has established the following Attendee Agreements.

All participants are required to read and agree to the Arts Midwest 2021 Online Conference Agreements, which apply to all aspects of their participation. Participants who are not in compliance with these agreements and do not comply when asked to do so by Arts Midwest staff may, at Arts Midwest’s sole discretion, have their credentials de-activated and be removed from the 2021 Conference and potentially excluded from future Conferences.

 

Attendee Agreements

Arts Midwest is committed to creating a safe and productive virtual conference experience for all attendees. Attendees are considered registered attendees, exhibitors, artists, speakers, facilitators, staff, committee members, and anyone engaging on the platform.

Attendee Agreements apply to all conference programming within the conference platform, virtual meetings set up through conference participation, and any social media posts related to the conference.

As a registered attendee, you agree to abide by the following:

  • Create a welcoming space for all to engage and interact.
  • Utilize active listening. If you’re usually someone who speaks up, try listening first; if you always listen, you are encouraged to contribute. Be open to and curious about different points of view.
  • Use “I” statements to speak from personal experience rather than generalizing.
  • Refrain from explicit or harmful language.
  • Commit to honesty and integrity at all times.

During the conference, Arts Midwest staff and facilitators will immediately dismiss participants, without refund, if they engage in any of the following:

  • Racist, sexist, homophobic, ableist, transphobic, or religiously intolerant remarks.
  • Any actions that are deemed to harm others such as verbal abuse and harassment.
  • Impersonating someone other than themselves by using log-in credentials that are not their own.

 

NAPAMA

Arts Midwest adheres to the ethical guidelines of the North American Performing Arts Managers and Agents and expects all attendees to do the same.

 

Prohibited Behavior

Limitations on Use

By registering for the Arts Midwest 2021 Online Conference the attendee agrees not to sell, trade, transfer, or share their access credentials or promo code (if provided), unless such transfer is granted by Arts Midwest. If Arts Midwest determines that you have violated this policy, Arts Midwest may cancel your access, retain any payments made by you, and exclude you from future virtual events.

Virtual Marketplace

Exhibit Hall 2.0, our virtual marketplace, is the primary location for promotion, conducting business, and sales-oriented conversations. Attendees are encouraged to refrain from conversations of this nature in public chat or programming channels. Promotional chats in these spaces may be removed by Arts Midwest staff.

 

Accessibility

Boomset is WCAG compliant and Arts Midwest will provide closed captioning for professional development sessions, in addition to ASL interpretation for plenary sessions. To learn more, visit our accessibility page.

Arts Midwest provides upon request, alternative formats and services necessary for individuals to participate in the programs and services provided by our Conference. Requests for services and accommodations should be given at the time of registration or submitted at least two weeks in advance of the Conference. 

 

Registration

Payment

Attendees must pay their registration fee(s) in full prior to participating in the Conference. Attendees are required to pay by credit card upon registration. A transaction fee of 2.9% plus 30 cents per successful credit card charge will apply.

Attendee Cancellations

Requests for registration cancellations received in writing by September 3, 2021 are eligible for a refund less an administrative fee of $20, and include:

  • Registration fees
  • Exhibit fees

Cancellation disqualifies you from receiving attendee benefits and publications, including attendee lists distributed after the date of cancellation.

After September 3, requests to cancel registration will be evaluated on a case-by-case basis by Conference leadership.

Refunds will be issued following the Conference.

Substitutions

Registration is non-transferable. Each attendee is required to reqister individually to create their own unique profile and log in credentials.

 

Agreements

Non-liability + Indemnity

Attendee agrees that Arts Midwest its associates, employees, board members, successors, licensees, and assigns, shall not be liable for any loss, damage, or other damages of any kind arising from acts or omissions of the Attendee. Attendee further understands and agrees that Arts Midwest does not guarantee attendance to any program or the success of any program.

Attendee further agrees to indemnify and hold Arts Midwest harmless from any and all costs, expenses (including attorneys’ fees), and damages arising out of personal injury, death, property damage, infringement of third-party rights, including without limitation copyrights, or other damages of any kind resulting from Attendee’s actions, conduct, or use of the Conference virtual platform.

Licensing + Permissions

Attendee warrants that they are solely responsible for all necessary licenses and permissions to perform, promote, broadcast, transmit and/or display all elements of their performance, presentation and exhibit display including without limitation elements protected by copyright, trademark, patent, rights of privacy, rights of publicity, trade secret and contract.

Attendee shall be solely responsible for obtaining all necessary permissions before taking and using any photographs, videos, audio recordings, or testimonials of any artist or other attendee. If a dispute arises due to Attendee’s actions or alleged violation of another party’s rights, Attendee understands and agrees to be solely responsible for resolving the dispute.

Non-endorsement + Independent Contractor

Attendee’s involvement and participation in the Conference is done as an independent contractor, and Attendee is solely and exclusively responsible for Attendee’s actions, performance(s) and exhibition(s). Attendee understands and agrees that participation in the Conference does not constitute endorsement by Arts Midwest.

Should a 3rd party challenge Attendee’s right to perform, broadcast or exhibit, Attendee shall be solely responsible for resolving that challenge prior to the scheduled performance(s) or exhibit(s) and shall provide Arts Midwest with written verification of that settlement. If verification is not provided or is insufficient in Art Midwest’s sole determination, conference leadership may cancel the performance(s), broadcast(s) and exhibition(s) without refund.

Interruption or Cancellation

If events beyond the reasonable control of the parties cause the interruption or cancellation of the Conference, in part or in whole, Arts Midwest at its sole discretion will determine if any refunds in part or in whole will be made. Arts Midwest shall not be responsible for delays, damage, loss, increased cost, any loss of business, or other unfavorable conditions arising by virtue of causes not reasonably within the control of Arts Midwest.

Disputes

This Agreement shall be governed and interpreted in accordance with the laws of the State of Minnesota. All disputes, claims or controversies in excess of $10,000 arising out of or relating to this Agreement shall be settled through binding arbitration in Minneapolis, Minnesota in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in the highest Court having jurisdiction thereof. Disputes equal to or less than $10,000 shall be settled in Hennepin County Conciliation Court, Minneapolis, Minnesota.

Email

Attendee agrees to use attendee contact information in a professional and respectful manner. This includes sorting and segmenting attendee lists in order to identify presenters/exhibitors that align with the Attendee’s performance/performer needs before sending Conference meeting requests or promotional materials. Registrant further agrees to follow the guidelines set forth by the CAN-SPAM Act when sending email marketing. Read the Federal Trade Commission’s CAN-SPAM Act: A Compliance Guide for Businesses for more information.

 

Privacy Policies

To learn how data will be collected, stored, and transferred, please refer to Arts Midwest’s privacy policies.

Boomset

Please visit https://www.boomset.com/privacy for information on Boomset’s privacy policy.

Streaming + Recording Notice

Please be aware that Arts Midwest will incorporate a third-party streaming platforms for sessions and more as part of the virtual event. By participating in this event, you are automatically authorizing Arts Midwest the right and permission to record video and audio. Further, you authorize Arts Midwest and its employees, agents, and assigns to use your photograph, voice, or other likeness for purposes related to the mission of Arts Midwest including but not limited to publicity, marketing, websites, other electronic forms of media, and promotion of Arts Midwest and its various programs.

Individuals who do not want their identities to be captured are solely responsible for turning off their camera, muting their microphone, and/or adjusting their screen name accordingly.

Participants may not record or broadcast audio or video of any Arts Midwest session.

 

Updated 7/26/2021