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Exhibitor Services & Setup

Exhibitor services

Exhibitors can add electricity, internet, AV equipment, extra furniture, and more to their exhibit package for additional fees. A PDF of the Exhibitor Services Kit was e-mailed to all primary exhibitors from Brede Exposition Services in July; you may also download the kit below. The PDF contains a complete list of services, costs, and order forms.

Download the Exhibitor Kit [4.9 MB PDF]

  • Questions about the kit (including order forms) should be directed to Sharon Sandvik at Brede Exposition Services at 612.378.6522 or 800.888.EXPO (3976).
  • To qualify for discounted pricing, most vendors require completed forms and full payment for services by August 30. Check specific forms in the exhibitor kit for specific information and vendor contact information.

Set-up guidelines

  • Storage area is limited to space underneath your table(s)
  • All audio/visual presentations in exhibits MUST use headphones
  • Exhibitors should review specific display guidelines and restrictions for their choice of exhibit package

A few tips for your planning

  • Make your space unique by adding personal touches
  • Bring colorful cloths to brighten your table(s)
  • Vary the height of items on your table display
  • Explore new display options, like retractable banners with interchangeable scrolls or table-top brochure organizers

Conference Standards of Behavior & NAPAMA Ethical Guidelines

The Conference strives to offer a professional and collegial environment for conducting business. To help maintain our high standards, we have established basic standards of behavior and adopted NAPAMA’s Ethical Guidelines, particularly those pertaining to conventions and conferences:

  1. Exhibits should not impinge on neighboring spaces nor should they block or obstruct the view of another booth.
  2. Audio-visual equipment should be oriented so as to be viewed from within the exhibit space, not from outside.
  3. The aisles should be considered a neutral space in which presenters may circulate freely without being accosted.
  4. “Sellers” should not approach “buyers” in front of another seller’s space.
  5. Conversations among colleagues should not be interrupted.
  6. At educational sessions, showcases and hospitality events, attendees should not be distracted from the business at hand with sales-oriented conversations.

Visit NAPAMA online to view the full Ethical Guidelines.

In addition, the Conference states:

  • Live performances are not permitted outside of Spotlight and independent showcases or sponsorship opportunities featuring a performance.
  • Artists may not appear in character except when performing at the above events.
  • Live animals are not allowed at the Conference, except for service animals.