Employment Opportunities

We're currently hiring for the following position. Check out the job description below and apply by February 13, 2015.

Program Manager, Arts Midwest Conference

Job Summary

The Program Manager is responsible for the successful implementation and management of the Arts Midwest Conference, the preeminent annual booking and education conference for the Midwest performing arts industry. Visit www.artsmidwest.org/programs/conference for more information.

Scope of Impact

The duties and responsibilities of this job are performed with latitude for independent judgment based on detailed knowledge of department or program policies, budget, procedures, and goals. Duties are performed in accordance with department and organizational policies; federal, state, and local regulations; and funder restrictions. The Program Manager works with the supervisor to discuss and receive direction on assignments, priorities, and overall work performance.

Essential Duties and Responsibilities

  • Manages Conference implementation and administration.
    • Works with others to develop the overall program plan, including;
      • Annual and long-term goals,
      • Financial and educational objectives,
      • Timeframes and schedules, and
      • Necessary resources.
    • Manages the development and execution of Conference professional development, including speaker logistics.
    • Develops and distributes marketing, promotional, and on-site program materials, working with external relations staff.
    • Develops, updates, and maintains website and digital content.
    • Interacts with applicants, registrants, artists/performers, vendors, funders, others in the community, and others in the organization and department, in person or via telephone or email, to answer questions, make presentations, and provide technical assistance and information about Arts Midwest programs.
    • Develops, drafts, reviews, edits, and distributes (or coordinates for distribution) requests for proposals, applications, contractual agreements, reports, invoices, billings, and other documents.
    • Plans, organizes and coordinates meetings and logistics as applicable, including vetting and inviting attendees, drafting documentation and agendas, staffing meetings, and planning and coordinating audio-visual and other on-site logistics.
    • Manages internal systems and policies for collecting, maintaining, reviewing, and analyzing program data and reports.
    • Conducts site visits.
    • Negotiates contracts; may provide work direction to contractors.
    • Participates in the registration planning and process as a member of the Conference team.
    • Participates in the development of policies and processes for showcase selection and management as a member of the Conference team.
    • Identifies and recommends new program content, as applicable.
    • Establishes, monitors, and maintains electronic and paper files and records.
  • Maintains professional competence and stays abreast of trends and innovations.
    • Attends training, conferences, and meetings, and reviews relevant literature.
  • Communicates courteously and professionally and maintains working relationships with others in carrying out job functions.
    • Represents the organization and program nationally, regionally and locally, in the community, to the Board of Directors, with funders and stakeholders, and on committees or panels, as applicable.
    • Communicates with others relating to work assignments and progress of work or to convey information about conditions or work related needs.

Minimum Qualifications

The job requires a bachelor’s degree; three to five years of experience in performing arts, communications/marketing, or equivalent experience; and a valid driver’s license, or evidence of equivalent mobility.

Desired Qualifications

An ideal candidate will possess experience with performing arts touring and presenting, meeting management or event planning, and curriculum development. A commitment to the arts is preferred.

Knowledge, Skills, and Abilities Required for Successful Job Performance:

  • Knowledge of organizational strategy and objectives, and of greater arts community.
  • Problem-solving skills and the ability to resolve conflicts.
  • Knowledge of communications and marketing strategy and the ability to deliver organization’s message.
  • Knowledge of web-based technology sufficient to manage and edit communication messages across multiple platforms.
  • Knowledge of performing arts ecosystem.
  • Financial skills sufficient to develop, understand, and/or interpret program budgets, financial reports, and general non-profit audits.
  • Knowledge of general budgeting and accounting concepts and practices sufficient to understand and monitor program budget.
  • Evaluative skills sufficient to conduct research, analyze, and make recommendations on program goals.
  • Ability to make decisions and act within established policies and procedures.
  • Ability to negotiate contracts and terms of agreements and manage external vendor relationships.
  • Ability to provide leadership to and motivate employees.
  • Attention to detail.
  • Ability to effectively organize time and anticipate, plan, and manage multiple priorities with deadlines.
  • Verbal communication skills sufficient to effectively build and maintain relationships with and effectively present information to a wide variety of audiences; written communication skills sufficient to draft, edit, and proof educational, promotional, and marketing materials; and reading comprehension skills sufficient to read, understand, and interpret complex and varied narrative and financial documents and work-related materials.
  • Ability to work independently, and as a part of a team.
  • Ability to maintain confidentiality when dealing with sensitive or private information.
  • Knowledge of and ability to operate standard office hardware and software including databases and web-based software programs.
  • Interpersonal skills sufficient to exchange and/or convey information, receive work direction, and maintain effective working relationships.

Physical and Mental Requirements

Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. Occasional lifting and carrying of boxes and equipment up to 40 pounds may be required. Work includes making presentations in front of groups. There is pressure associated with project or activity deadlines. Extensive walking is required while in attendance at the Conference (six days per year). Work will require extended use of a computer keyboard and monitor. Work is performed in a fast-paced environment, where interruptions are frequent.

Working Conditions

Most work is performed in an office environment. Occasional travel and flexible hours, including during evenings and weekends, are required.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The department head and senior management retain the discretion to add duties or change the duties of this position at any time.

Salary Range: $35,000-$43,000 plus generous benefit package

To Apply: Send cover letter and resume to [email protected] by February 13, 2015. No calls please.